Online Quotation Generator
Create professional quotations in seconds. Add customers, products and services, apply VAT and discounts, set terms and expiry — then send a polished PDF to your customer.
A quotation is more than just a price
When a customer asks for a quotation, they are not just asking for a number. They are asking for a clear, professional document that shows exactly what they will get, how much it will cost, how long the price is valid for, and what the terms are. A well-structured quotation wins business; a poorly structured one loses it.
Many small businesses still create quotations in Word documents or spreadsheets. They look unprofessional, the maths is often wrong, and there is no way to track whether the customer has seen the quotation or accepted it.
And when the customer does accept, the quotation usually has to be re-entered manually as an invoice — doubling the admin and increasing the chance of errors.
A quotation generator that produces professional documents
MileageCalendar includes a free quotation generator that lets you create a professional quotation in under a minute. You select a customer, add your line items, set the terms and expiry date, and the subtotal, VAT and total are calculated instantly. You see a live preview as you type.
When you are ready, you can download a polished PDF or send the quotation directly to your customer. You will see when they open it, so you know when to follow up. And when they accept, you can convert the quotation into an invoice with one click.
Whether you call it a quote or a quotation, the result is the same: a clear, professional document that helps you win the job and get paid faster.
Customer selection
Choose from your saved customers or add a new one — their details fill in automatically.
Line items with VAT
Add products and services with quantity, rate and VAT. Totals calculate instantly.
Terms and conditions
Add your payment terms, scope of work and any conditions the customer should know.
Expiry date
Set how long the quotation is valid for — creating urgency and protecting you from old prices.
PDF generation
Download a professional PDF quotation with your branding, ready to send.
Send and track
Email the quotation directly and see when the customer opens it.
Acceptance tracking
See when the customer accepts, then convert to an invoice with one click.
Quote to appointment
When accepted, book the work as an appointment and track mileage automatically.
Try the Quote Generator
Fill in the fields and see a live preview. Download a professional PDF — no signup required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service or product description | 1 | £100.00 | £100.00 |
Free to start. No credit card required.
How it works
Add customer and items
Select a customer, add your line items, set terms and expiry. VAT and totals calculate automatically.
Review and send
Check the live preview, then download a PDF or email the quotation to your customer.
Track and convert
See when the quotation is viewed. When accepted, convert it to an invoice with one click.