Appointments in. Admin out.
All in one place.
Book clients, manage appointments, send invoices, track expenses and calculate your business mileage automatically — powered by your calendar.
Appointments
Keep your calendar and clients organised
Customers
Customer information in one place
Quotes & Invoices
Get paid faster
Payments
Secure and simple
Expenses
Keep business costs organised
Mileage
Calculated automatically
Works with the tools you already use
Connect once and let MileageCalendar do the rest.
automatically
Turn appointments into mileage records.
Connect Google Calendar or Outlook and MileageCalendar automatically calculates your work mileage — no manual entry, no separate GPS tracker, no spreadsheets.
- Works with Google Calendar and Outlook
- Accurate UK mileage calculations
- Ideal for HMRC record keeping
Everything you need to track, claim and save
Appointments
Schedule customer visits and sync with Google or Outlook.
Customers
Centralise your clients and link them to appointments and mileage.
Quotes & Invoices
Create branded quotes and invoices that turn into booked work.
Payments
Accept deposits and full payments online with Stripe.
Mileage
Auto-calculate business mileage from your calendar appointments.
Expenses
Snap receipts and AI extracts the details instantly.
Reports & Tax
Detailed reports ready for HMRC, Xero, QuickBooks or FreeAgent.
Online Booking
Let customers book appointments through your own website 24/7.
Quick Mileage Calculator
Estimate your claimCalculate business mileage instantly — search any address worldwide, add stops.
Try our quick calculator for free
No sign-up needed — just enter your postcodes above and see your mileage estimate instantly.
Your estimate will appear here
Enter your postcodes and hit calculate to see the distance and estimated HMRC claim value.
HMRC-ready
Using current rates
Company policy
Apply mileage deductions
Multi-stop routes
Calculate the complete journey
Turn your calendar into automatic mileage
Connect your calendar and Mileage Calendar calculates the driving distance for every appointment — start, destination and return — so your business mileage builds itself.
- Auto-detect appointments from Google or Outlook
- Calculate door-to-door driving distance for each visit
- Review, confirm and export claims ready for HMRC
Snap receipts. AI does the rest.
Take a photo of any receipt and our AI extracts the merchant, date, total and VAT automatically.
Turn completed work into professional invoices
Create invoices from accepted quotes, appointments, mileage records and expenses without entering the same information twice.
- Convert accepted quotes into invoices
- Include mileage, expenses and payment details automatically
- Record full or partial payments and track outstanding balances
Everything in one dashboard
Your complete mileage and expense platform — not just a mobile app.
Built for people who travel to appointments
If your work takes you to different locations, your calendar already has the data you need. MileageCalendar turns it into mileage records — no manual logging required.
Care Workers
Track mileage between client visits without manual logging.
Learn moreTradespeople
Turn job appointments into mileage records for every site visit.
Learn moreCleaners
Calculate driving between cleaning jobs from your calendar.
Learn moreEstate Agents & Property
Track viewings, valuations and property visits automatically.
Learn moreConsultants
Log client meetings and site visits without remembering every trip.
Learn moreHairdressers & Beauty
Mobile beauty professionals — track every client visit.
Learn moreSales Representatives
Sales visits and client meetings turned into mileage claims.
Learn moreOther Mobile Workers
Anyone who drives to appointments — let your calendar do the logging.
Learn moreSpreadsheets vs MileageCalendar
Stop wasting hours on manual mileage logs and spreadsheets. See how MileageCalendar compares.
| Feature | MileageCalendar | Spreadsheets | Manual Logs |
|---|---|---|---|
| Automatic journey tracking | |||
| GPS-accurate distances | |||
| HMRC-ready calculations | Partial | ||
| Receipt OCR & expense capture | |||
| Calendar integration | |||
| One-click accounting export | |||
| Fuel price finder | |||
| Error risk | Minimal | High | Very high |
| Cost | From £0/mo | Free | Free |
One platform for every business that travels
MileageCalendar brings together appointments, customers, quotes, invoices, payments, expenses and mileage — so self-employed and mobile businesses can run everything from one place.
Tradespeople
Plumbers, electricians, builders and gardeners track mileage from every job without paperwork.
Care workers
Record visits and mileage between appointments — no logbook, no missed trips.
Estate agents
Log property viewings and valuations automatically from your calendar.
Consultants
Track client meetings and business travel for accurate expense claims.
Cleaners
Manage regular appointments and calculate mileage for your entire round.
Any mobile business
If you travel to customers, MileageCalendar handles your appointments, quotes, invoices and mileage.
HMRC-Ready Records
Detailed records to support your HMRC reporting.
Data Secure
Encrypted in transit and at rest. We never sell your data.
UK-based support
Get help from our friendly support team.