Features
Everything you need to track mileage, capture expenses and keep organised records for Making Tax Digital.
Calendar mileage
Import work appointments from Google Calendar and Outlook Calendar and calculate journeys from the appointment locations automatically.
Google Timeline import
Import your Google Location History and turn past journeys into claimable mileage records in a few clicks.
Smart expenses
Photograph receipts, extract the important information with AI-powered OCR and organise expenses using smart categorisation.
Bank statement import
Upload bank statements and extract transactions automatically, then match them to expenses for cleaner bookkeeping.
Spreadsheet import
Upload existing mileage or expense spreadsheets. MileageCalendar analyses the rows, identifies missing information and prepares the records for review.
HMRC mileage calculations
Calculate mileage claims using the appropriate UK mileage rates, including the 45p/25p threshold, and keep a clear record of business journeys.
Multi-vehicle tracking
Track mileage across multiple vehicles with individual mileage rates, registrations and usage rules for accurate per-vehicle reporting.
Company policy & deductions
Apply employer-specific deduction rules, home-to-office commutes and company mileage policies so claims match your workplace agreement.
Invoices
Create professional invoices from your appointments and mileage, send them by email or SMS, accept online payments and track outstanding balances.
Quotes & estimates
Build detailed quotes with line items and mileage charges, share a secure online link, then convert accepted quotes into invoices in one click.
Online booking
Publish a customer-facing booking page with real-time availability, services, deposits and Stripe payments — complete with automated confirmations and reminders.
Customer CRM
Keep all your customer details, contact history, appointments and documents in one place with a full timeline of every interaction.
Appointment messaging
Send automated SMS and email confirmations, reminders and updates to customers the moment a booking is made or changed.
Fuel finder
Find the cheapest petrol, diesel and EV charging stations near you or along your route, and track fuel prices over time.
Making Tax Digital
Connect to HMRC and prepare quarterly mileage totals and self-employment updates ready for MTD income tax submissions.
Reports & exports
Generate mileage and expense reports by date, purpose or vehicle, then export to PDF, CSV or directly to your accounting software.
Accounting sync
Send approved mileage and expense data to Xero, QuickBooks, FreeAgent and Sage — no manual double entry.
Route planning
Plan multi-stop journeys with turn-by-turn distances, return trips and optimised routing so every business mile is captured.