Simple Invoicing for Tradespeople
Create professional invoices on your phone after every job. Add labour, materials, mileage and VAT — then send the invoice before you leave the customer's driveway.
Tradespeople lose hours to evening admin
You are a plumber, an electrician, a builder, a cleaner or a gardener. You spend your days on the tools, driving between jobs. By the time you get home, the last thing you want to do is sit down and create invoices for the day's work. So you put it off — and by the end of the week, you have a stack of jobs to invoice and you cannot remember the details.
The problem is not just the time. It is the detail. You drove 30 miles between jobs — can you charge for that? You bought materials at the builders' merchant — do you have the receipt? The customer asked for a quote last week — did you write it down?
Most invoicing tools do not help with this. They create a document, but they do not connect the invoice to the mileage, the materials or the quote. You end up with invoices that are missing information and customers who query the total.
Invoicing built for the way tradespeople work
MileageCalendar is built for mobile tradespeople. You finish a job, open the app on your phone, and create an invoice in two minutes. You add your labour as a line item, add the materials from your scanned receipts, and the mileage from your calendar appointment is already attached. You apply VAT, see the total, and send the invoice by email before you drive to the next job.
If you quoted for the job, the quote converts into the invoice with one click — all the line items and pricing carry over. If the customer asks what they are being charged for, every line is clear: labour, materials, mileage, VAT. No confusion, no queries, no delayed payment.
And because everything is saved in the app, you have a complete record of every job, every invoice and every payment — ready for your accountant or Self Assessment at the end of the year.
Invoice on your phone
Create and send invoices from site, from the van or from home — no laptop needed.
Labour and materials
Add labour hours and materials as separate line items. Materials can be pulled from scanned receipts.
Mileage included
Business mileage between jobs is tracked from your calendar and added to the invoice automatically.
VAT handling
Apply standard or reduced VAT rates. The VAT amount and total calculate automatically.
Quote conversion
Convert a quoted job into an invoice with one click — no re-entering the details.
Payment on the drive
Send the invoice by email before you leave the customer. They get it instantly and can pay by bank transfer.
Receipt scanning
Photograph material receipts. The merchant, total and VAT are extracted automatically and attached to the invoice.
Customer history
See every quote, invoice and payment for each customer in one place.
How it works
Finish the job
Complete the work. Open MileageCalendar on your phone and start a new invoice.
Add labour, materials and mileage
Add your labour, pull materials from scanned receipts, and the mileage from your calendar is already attached. Apply VAT.
Send and get paid
Email the invoice to the customer before you leave. Record the payment when it arrives.
Frequently Asked Questions
Stop doing admin in the evening
Invoice from your phone. Get paid faster. Free to start.
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