Keep Your Business Mileage Records Organised
Every journey stored with full details — date, route, distance, purpose and claim value. Filter, search and export your mileage records whenever you need them.
Mileage records are hard to keep organised
HMRC requires you to keep mileage records for at least 5 years. But if your records are scattered — some in a notebook, some in a spreadsheet, some in your memory — they are not really records. They are a liability.
When it comes to submitting your Self Assessment, you need all your mileage in one place, with the right details, in a format you can submit. If your records are incomplete or disorganised, you either under-claim or risk HMRC questions.
And if HMRC asks to see your records, you need to produce them quickly — not spend a week reconstructing journeys from memory.
All your mileage records in one place
MileageCalendar stores every business journey as a structured record with the date, start and end points, driving distance, business purpose and claim value. Your records are organised, searchable and always up to date.
You can filter by date range, by customer, by purpose or by distance. You can search for any journey in seconds. And when you need to submit a claim, you export a compliant report with every detail HMRC needs to see.
Your records are stored securely in the cloud, accessible from any device, and retained for as long as you need them. No more shoeboxes of receipts or half-complete spreadsheets.
Journey details
Every record shows date, start, destination, distance, purpose and claim value at a glance.
Filters and search
Filter by date, customer, purpose or distance. Search for any journey instantly.
Monthly summaries
See total miles and claim value for any month, quarter or year.
Export formats
Download as PDF or CSV, or sync to Xero, QuickBooks, FreeAgent or Sage.
Secure storage
Records stored in the cloud, accessible from any device, retained for 5+ years.
Audit-ready
Every record includes the evidence HMRC needs — date, route, miles and purpose.
How it works
Build your records
Journeys are recorded automatically — every method produces the same structured record.
Organise and review
Filter, search and classify records. Everything is stored securely in one place.
Export and submit
Download a compliant report or sync to your accounting software for your Self Assessment.
Related guides & resources
Frequently Asked Questions
Organise Your Mileage Records
Every journey stored, searchable and compliant. Free to start.
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