Invoicing for Consultants
Track billable hours, expenses and travel mileage. Create professional invoices that reflect the true value of your consulting work — and get paid faster.
Consultants need invoices that capture every billable detail
Consultants bill for time, expenses and often travel. If you visit a client site, you need to track the mileage. If you incur expenses on behalf of the client — software, materials, subcontractors — you need to add those to the invoice. If you bill by the hour or day, you need to track your time accurately.
Most invoicing tools handle the time billing but not the expenses or the mileage. You end up creating the invoice in one tool, tracking expenses in another and logging mileage in a third — then manually combining them into a single document.
This is not just inefficient. It increases the risk of missing billable items, which means you are working for free without realising it.
Invoicing that captures time, expenses and mileage
MileageCalendar lets consultants create invoices that include billable hours, expenses and travel mileage — all in one document. You add your time as a line item (hourly or daily rate), add any expenses (from scanned receipts), and the travel mileage from your calendar appointment is already attached.
The customer sees a clear, professional invoice that shows exactly what they are paying for: consulting time, expenses and travel. No confusion, no queries, faster payment.
And because everything is saved, you have a complete record of your income, expenses and mileage — ready for your Self Assessment or your accountant.
Billable hours
Add your hourly or daily consulting rate as a line item. The total calculates from the hours or days worked.
Expense tracking
Add expenses incurred on behalf of the client — software, materials, subcontractors. Scan receipts and attach them.
Travel mileage
Track mileage to client sites from your calendar and add it to the invoice at the HMRC rate.
Professional invoices
Create clean, professional invoices that reflect the value of your consulting work.
Payment tracking
See which invoices are sent, viewed, paid or overdue. Record payments as they arrive.
Client management
Keep client details, project notes and billing history in one place.
Export for tax
Export your income, expenses and mileage records for Self Assessment or your accountant.
Accounting integration
Sync invoices and payments to Xero, QuickBooks, FreeAgent or Sage.
How it works
Track your time and expenses
Log your billable hours and scan any expenses incurred on behalf of the client.
Create the invoice
Add your time, expenses and travel mileage to the invoice. The total calculates automatically.
Send and get paid
Email the professional invoice to the client. Track when it is viewed and record the payment.
Related guides & resources
Frequently Asked Questions
Invoice every billable detail
Time, expenses and mileage. Professional invoices. Free to start.
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