Best Ways to Track Business Mileage

1. Calendar-based tracking

If you use a calendar for appointments, this is the most efficient method. MileageCalendar reads the locations from your events and calculates the driving distance between them — no GPS, no manual entry.

Best for: appointment-based workers — care workers, estate agents, consultants, tradespeople, anyone who schedules visits.

• Pros: no manual entry, no GPS, uses data you already have
• Cons: only works for appointments in your calendar with locations

2. Automatic GPS tracking

The app uses GPS to detect when you are driving and records the route, distance and time automatically. You confirm whether each journey was business or personal.

Best for: high-mileage drivers who want to capture every journey without thinking about it.

• Pros: captures every journey, accurate distances, no manual entry
• Cons: requires location permissions, uses some battery

3. Manual entry with postcode calculation

You enter the start and end postcodes, and the app calculates the driving distance. Quick for one-off journeys.

Best for: low-mileage drivers or one-off trips not in your calendar.

• Pros: full control, no GPS, works for any journey
• Cons: manual entry, easy to forget

4. Spreadsheet import

Import historical mileage from a CSV or Excel file. The app analyses the data and creates mileage entries.

Best for: bringing in past records or bulk entry.

• Pros: bulk import, useful for historical data
• Cons: not suitable for ongoing tracking

The best approach: combine methods

Most users get the best results by combining methods. Use calendar import for regular appointments, manual entry for one-off trips, and GPS tracking for journeys that are not in your calendar.

MileageCalendar supports all five methods simultaneously. Every method produces the same compliant record format, so you can mix and match freely.