Mileage Tracking for Small Businesses
Track mileage for your whole team with automatic GPS tracking, company policies and one-click accounting export.
Managing team mileage is a nightmare
If you run a small business with employees who drive, you know the challenge: everyone tracks mileage differently, claims are inconsistent, and reconciling them at month-end takes hours.
Some employees use apps, some use spreadsheets, some use paper. Mileage rates vary, company deductions are applied inconsistently, and HMRC compliance is a constant worry.
And when it comes to exporting to accounting software, you have to manually enter each employee claims — a process that can take days.
Centralised mileage tracking for your team
MileageCalendar for small businesses gives you a centralised dashboard where every team member tracks mileage the same way — automatically, accurately and compliantly.
Set company mileage policies, apply company deductions, and export all claims to your accounting software with one click. No more spreadsheets, no more inconsistencies, no more month-end admin.
Team dashboard
See all team mileage in one place, with individual and group reports.
Company policies
Set mileage rates, company deductions and approval workflows.
Automatic tracking
Every team member tracks journeys automatically with GPS — no manual logs.
Bulk accounting export
Export all team claims to Xero, QuickBooks, FreeAgent or Sage at once.
See it in action
How it works
Invite your team
Add team members and assign roles — admin, manager or employee.
Set policies
Configure mileage rates, company deductions and approval rules.
Export in bulk
Send all approved claims to your accounting software with one click.