Using Outlook Calendar for Business
How to use Outlook Calendar for your UK small business — scheduling, integration and productivity tips.
Table of Contents
Setting up your business calendar
If you use Microsoft 365 for your business, Outlook Calendar is included. Create a dedicated calendar for business appointments and set your working hours to prevent bookings outside your available times.
Outlook Calendar integrates with other Microsoft tools like Teams and To Do, giving you a connected productivity system if your business uses Microsoft products.
Sharing and collaboration
Outlook Calendar makes it easy to share your availability with team members. You can share your full calendar or just your free/busy information, so colleagues can see when you are available without seeing the details of your appointments.
For team scheduling, use shared calendars so everyone can see team members' availability when booking meetings or appointments.
Integrating with business tools
Outlook Calendar integrates with MileageCalendar, so your appointments sync automatically. The system can calculate travel times and mileage between appointments, giving you a complete view of your day.
This integration means you enter appointments once in Outlook and they appear everywhere — with travel time, mileage and reminders all handled automatically.
Connect Outlook Calendar to your business tools
Sync appointments, calculate mileage and send automatic reminders.
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