Expense Tracker for Sole Traders
Snap a photo of any receipt and our AI extracts the merchant, date, total and VAT automatically. Built for UK sole traders.
Expense tracking is a chore
As a sole trader, you need to track every business expense to reduce your tax bill — but keeping receipts, categorising spending and calculating VAT is tedious and time-consuming.
Most sole traders end up with a shoebox of receipts at the end of the year, trying to remember what each one was for. By then, many receipts have faded or been lost.
The result is missed tax deductions, hours of admin, and a stressful race to get everything ready for your Self Assessment deadline.
An expense tracker that does the hard work
MileageCalendar includes a built-in expense tracker designed for UK sole traders. Snap a photo of any receipt and our AI extracts the merchant name, date, total amount and VAT — automatically.
Expenses are categorised using HMRC categories, linked to your mileage journeys where relevant, and exported to your accounting software with one click.
Receipt OCR
Snap a photo — AI extracts merchant, date, total and VAT automatically.
AI categorisation
Expenses are auto-categorised using HMRC-approved categories.
VAT calculation
Automatic VAT extraction and calculation for VAT-registered businesses.
Accounting export
Send expenses to Xero, QuickBooks, FreeAgent or Sage with one click.
See it in action
How it works
Snap a receipt
Take a photo of any receipt using the app. No need to type anything.
AI extracts data
The app reads the merchant, date, total and VAT automatically.
Review & export
Confirm the details and export to your accounting software with one click.