How Care Workers Can Track Mileage Between Visits

The care worker mileage challenge

Care workers and community workers might visit ten patients a day in different locations. Every trip between visits is business mileage, but logging each one manually is impractical.

At 55p per mile, a care worker driving 20 miles a day between visits could be losing £2,750 a year in unclaimed mileage. Over a career, that is tens of thousands of pounds.

The calendar solution

If your visits are in your calendar with locations, MileageCalendar calculates the driving distance from one visit to the next — automatically. You do not need to log each journey separately.

The workflow is simple: your calendar has the addresses, MileageCalendar reads them, calculates the routes and builds a daily mileage log. You review and confirm.

Step by step

Here is how to set up mileage tracking for care work:

• Put your visits in Google Calendar or Outlook with patient addresses in the location field
• Connect your calendar to MileageCalendar (read access only)
• MileageCalendar calculates driving distances between consecutive visits
• Review the draft entries and confirm which were business journeys
• Export a compliant report for your claim or employer

What if some visits are not in your calendar?

You can add those journeys manually using postcode calculation. Calendar import and manual entry can be combined — all methods produce the same record format. So even if your calendar is not complete, you do not lose any mileage.